Accounting Top Priorities

top_ten

The 17.10 release was a big one for accounting related projects! We implemented major changes to both the Accounts Payable and Investments systems. Review the 17.10 Release Summary for more information. Many more areas of improvement are planned as we work towards improving the accounting functions in CU*BASE.

Help us keep the forward momentum going!  Please take a few minutes to review the project summaries below and provide comments.  This helps us  prioritize and plan for future improvements!   There is even a CU Pick project (#7) that allows you to add an accounting project that is not already on the list.   Project ideas can also be emailed to Karen Sorensen.

For detail on previous top ten focus groups, check out the presentations:

View the 2017 presentation REVISED to include Accts Payable Workflow illustration

View the 2016 presentation

View the 2015 presentation

View the 2014 presentation

View the 2013 presentation

View the 2012 presentation

 

Updated
December 28, 2018

1. Accounts Payable Enhancements including Distributed Approvals and Paying Vendors via ACH

Status = In Production with 17.10 Release 
This project started with adding the functionality to pay Accounts Payable vendors via ACH and improving payment processing, but in March 2016 was expanded to include new process for selecting invoices for payment, working with open payables and approving invoices.  Refer to the project specifications.

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2. Smart Links for A/P Invoicing – Adding More Touchpoints for Scanning/Fetching Invoices from CU*BASE Accounts Payable Screens

Status = In Production with 17.10 Release 

This project addedimg-sol-feat  functionality to various CU*BASE Accounts Payable screens where credit unions work with vendor invoices.  We are currently in the process of expanding the CU*Spy vault warranty to include scanned invoices.  At this point the only access point where those buttons exist are three accounts payable screens, and these are generic buttons that simply jump out to the vault and the rest is up to the user.  This project added the buttons to more screens and uses the “Smart Links” infrastructure so that the user can choose a specific record (such as in a sub-file list) and CU*BASE will pass appropriate info directly to the vault to assist in locating the record or filling in the index values for saving a new image.

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3. Investment Enhancements

Status = In Production with 17.10 Release 

This included:

  • Re-vamp the work file processing so that you can create, view or post the work file from the same menu option
  • Add the option to print the Investment Accrual Work File Report automatically when a work file is created (no longer a separate menu option)
  • When working with investments via MNINVS #1, default to viewing only open investments
  • Add a Misc. G/L account line on debit/credit entries to the screen used for adjusting investments (from MNINVS #1, F11=Adjustment)
  • Investment transactions should display in descending order so that current history is at the top
  • Any others?

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4. Subsidiary Enhancements

Status = In specifications phase
This includes:

  • Add a new subsidiary type for Accrued Income
  • Combine the Create and Maintain menu options
  • Consolidate monthly processing so that fixed assets, prepaid expenses and accrued expenses can be processed at the same time and one TB Detail Report can be run for all
  • Ability to post prepaid items by branch
  • Display history in descending order

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5. Misc. Accounts Payable Enhancements

Status = In specifications phase

The following improvements for Accounts Payable are planned:

  • Improved process for adding and editing invoices (MNACCK #1)
  • Enhance the A/P vendor record
  • Improvements to the Accounts Payable check
  • Link misc. accounts payable checks to the vendor record for tax reporting and research purposes
  • Combine the vendor history programs (IAPVED-01) and (APHISM-02)
  • Create a history record for quick checks
  • Email notification to vendor when ACH payment is made
  • Change the vendor number to alphanumeric
  • Creation of an invoice template (Keegan to get more info)
  • Ability to sort the Open Payables Report and Paid History Report by vendor name
  • Date fields brought to standards in various A/P programs
  • A/P screen and report enhancements

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6. Improvements to ACH Exceptions and Returns Processing

Status = In specifications phase 

The following projects went to production in 2017:

42618 = Add sortable columns to the ACH Exceptions screen and fix cursor positioning

42783 = Allow for ACH exception items to be posted to a negative balance

Other ideas submitted by Deanna Dahling at Day Air:

  • Give return reason codes in the exception file. I think every item that exceptions out should automatically be given a return code. If the system does not recognize the account number than the return code would be R03. I also think that the system needs to have something built in to capture DOD and exception out as an R14/R15 if credits are hitting the account. It would be nice to have a drop down box on the exception screen that would give the return code and description. For ex. R01 – Insufficient funds.
  • Have the member’s account reflect more information from the ACH file. Specifically when an ACH is coming into the account for benefit of another person, we would like to see reference to the benefit person in the history instead of having to find it in the ACH reports.
  • Add our members account number to the return origination file (PACHD2) for A2A and PPD/Tel transactions. Currently the report only reflects the other FI information
  • Last but not least allow us to create and return our files. It drives me nuts that you charge us .80/return item when you are processing it the same way for 1 item or 50 items.

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7. CU Pick

Give us your feedback on potential accounting projects!

 

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8. Configurable Holds for Direct/Mail Deposit (phase 2)

Status = In Production with 17.10 Release 

In the 16.05 release we added a feature to the Direct/Mail Post tool to place check holds on deposited items, primarily to handle incoming RDC deposit batches.  Although that project focused mainly on the automated posting process used by our Production Center to post RDC batches for credit unions, the feature can also be used by CUs posting any batch of deposits.

Phase 2 (this project) included new configuration options so that instead of the same hold being placed on every deposit in the batch, the CU can define hold days based on the amount of the check, and/or according to the member’s Electronic Deposit Hold status, similar to how ATM deposit holds work.

 

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