Chart of Accounts Maintenance - Company (1)

Screen ID: 

Screen Title: 

Panel Number:

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UGLMAC-01

Chart of Accounts Maintenance

2074

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This screen appears when you enter a corporate ID, but no branch or G/L account number on the first Chart of Accounts Maintenance screen.

This is the first of two screens used to maintain corporation information. Most credit unions use just one chart of accounts. However, a separate set of books can be maintained for any subsidiary companies managed by your credit union.

When done, use Enter to save changes and proceed to the second screen.

·     IMPORTANT: Because this screen requires branch/location numbers to be entered, branches are generally configured first. Click here for details on setting up branch/location numbers.

Usually, the only field on this screen which is changed after initial configuration is the Current Process Year/Month field. This field can be modified to allow the system to post to a prior month. The system will increment this field automatically whenever end-of-month processing is completed.

Field Descriptions

Field Name

Description

Corporate/credit union name

The full name of the corporation.

Address line 1
Address line 2
City/state/zip

The corporation address, city, state and ZIP code (5 digits are required; the additional 4 digits are optional).

Web URL

Insert your credit union web address here. You can configure to add this web address to be added to Miscellaneous Member Account Forms, Loan Statement Notices, and Laser Notices by checking the check box on the appropriate screens.

County

The county name in which the corporation is located.

Phone #

The area code and phone number.

Fiscal ending month

The month number indicating fiscal year end (e.g., for a fiscal year end of December, enter “12”).

Current process year/month

This very important field shows the current G/L processing year and month. This field must be modified in order to allow posting to a prior month. This is automatically incremented to the next month after month-end processing is complete.

SEE ALSO: Monthly and Yearly G/L Processing - "Closing the Books"

Check reconciliation G/L account #

The general ledger account number that represents the credit union's bank account balance.

·     Banks are configured using the CU Check/Bank Definitions1689g feature available on the CU*BASE General Configuration menu (MNCNFC).

Current processing year/month is equal to the 13th Y/E

This field is checked only when performing year-end processing procedures at the end of December.

SEE ALSO: Monthly and Yearly G/L Processing - "Closing the Books"

G/L check processing - Auto-post J/E after posting

If checked, accounts payable checks (Smart Checks) should automatically post to the General Ledger immediately after they are processed.

·     IMPORTANT: If this is left unchecked, you will need to use the Create/Post Journal Entries2141g feature to manually post the entry after the check is printed.

Check distribution bank ID
 Branch #
 G/L account #

These informational fields indicate the bank where checks are drawn.

·     Banks are configured using the CU Check/Bank Definitions1689g feature available on the CU*BASE General Configuration menu (MNCNFC).

Money order distribution bank ID
 Branch #
 G/L account #

These informational fields indicate a bank where money orders are drawn.

·     Banks are configured using the CU Check/Bank Definitions1689g feature available on the CU*BASE General Configuration menu (MNCNFC).

Entry corporate change fund ID
 Branch #
 G/L account #

These informational fields indicate the standard Change Fund G/L account.

Year end closing
 G/L account
 and branch #

These informational fields show where the balances from income and expense accounts are moved during year-end processing.

·     This information must also be attached to each individual income and expense G/L account when the chart of accounts is created.

·     SEE ALSO: Monthly and Yearly G/L Processing - "Closing the Books"4507g

Command Keys

Command Key

Description

F4-Suspend

Use this to suspend a corporation so that journal activity cannot occur. G/L account balances will remain intact. The word “Suspended” will appear to the right of the company number, and no further processing can take place until you return to this screen and use Enter.

·     You cannot suspend corporation 01.

F6-New Corp ID

Use this to cancel all changes and return to the first chart of account maintenance screen to select a different corporation, location, or G/L account number.

F7-Cancel

Use this to cancel all changes and return to the menu.

F16-Delete

This is used to delete a corporation.

·     WARNING: Deleting a corporation has very complex ramifications within the CU*BASE system. Contact a CU*BASE representative before proceeding with this command.

 

 

 

 

Link to ID: http://www.cuanswers.com/doc/gold/gold.htm#2074g.htm