Primary Duties of Standing and Special Committees - Director Handbook

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During the reorganization meeting of the CU*Answers Board of Directors (October) will select members to serve on Standing Committees. At this time the Chairperson may elect with the Board of Directs to set any additional special committees to function for the upcoming annual, or the Board can decide to do away with committees.

Nominating Committee

This committee is a full-time standing committee consisting of 3 members and is responsible for the oversight of the annual election procedures and the selection of new Board members to fill unexpired terms.
Responsibilities:

Accept nominations from owners for service on the CU*Answers Board of Directors from the January Board meeting until March 31.
Review all applications and vote on all candidates to be placed on the ballot.
Present candidates to the Board at least 60 days prior to the Annual Meeting.
Collect ballots and count them during the June Stockholders meeting. In the case of a tie, the nominating committee will vote and the majority wins (2/3). (election rules found in Nomination & Elections Procedures)
Announce any resignations and propose for Board approval new candidate(s) to fill an unexpired term according to the rules in Nomination & Elections Procedures.

Annual Election of Board Officers and Committee Appointments

After the Annual Meeting and Election of Board members, and 60 days prior to the end of the Fiscal year, the current Chairperson of the Nominating Committee will initiate the Board Officer Reorganization process by proactively polling and encouraging board members to nominate board members for the new year reorganization meeting in October (the first board meeting of the new fiscal year).

The purpose of this contact is not to unseat or cause unneeded changes in the board's organization, but to make sure that every board member is confident in discussing and considering how the board officers are set and who is considered. From these conversations the Nominating Committee Chairperson will present a slate of nominees for each Board position at the October board meeting.
During the first board meeting of each new fiscal year the Chairperson of the exiting Nominating Committee will chair the process and lead the board through the vote.
For example: The 2011 Nominating Committee Chairperson would have contacted the board between August 1 and September 30 and discussed the 2012 Slate of Board Officers. From these conversations the Nominating Committee Chairperson would initiate a nomination process prior to the October board meeting and validate that process with the board at the October 2012 meeting. The board would then vote on the nominees and complete the process.

Board Handbook Committee

This Committee is responsible for updating the Board Member Handbook on an annual basis. The Board of Directors will select 2 Board members and 2 staff to sit on this committee.
Responsibilities:

Solicit from Board Members and management suggestions for changes to the Board Member Handbook.
Review the Handbook to ensure it reflects the current responsibilities, interactions, and day-to-day realities of how the Board functions.
Compile and submit proposed changes to the Board of Directors in time for the Handbook to be ratified prior to opening nominations for the next Board member election (generally January of each year).

HR Committee

The HR Committee is appointed and ratified by the CU*Answers Board of Directors each year as part of the annual Board reorganization.
Responsibilities:

Complete bi-annual review of the Corporate Officer Contingency Plan. Make recommendations to the Board of Directors and ensure the plan is kept up to date.
Complete a bi-annual review of the Officer Travel Policy. Make recommendations to the Board of Directors and ensure the policy is kept up to date.
Beyond these two standing responsibilities, the HR Committee is a standing resource that the Chair of the Board can solicit for duties as assigned related to HR policies, interactions, and planning.